Department: Procurement & Business Development

Reports To: Group Procurement Manager / Group Business Development Manager

Supervises: Procurement Officers, Store Clerks, Interns (as assigned)

Role Overview

The Assistant Procurement & Business Manager supports Home Universal Ltd and its subsidiaries (including Homefix Construction, Villa Care, Security 24, Sigimo Enterprises, Homes Kenya Ltd) by ensuring efficient procurement operations, vendor management, cost optimization, and strategic business growth.

This role ensures compliance with procurement policies, maintains strong supplier relations, drives revenue growth initiatives, and supports tendering, sourcing, and contract management across all company projects.

Key Responsibilities

Procurement Operations Management

1. Assist in developing and implementing procurement plans for all subsidiaries.
2. Source materials, equipment, and services at competitive rates.
3. Evaluate supplier quotations and prepare comparative bid analyses.
4. Prepare LPOs, RFQs, RFIs, and manage the procurement cycle.
5. Track deliveries to ensure timely supply to sites/offices.
6. Maintain supplier databases and product catalogues.

Vendor & Contract Management

1. Conduct market research on pricing and supplier capacity.
2. Negotiate favorable terms, discounts, and credit facilities.
3. Assist in drafting, reviewing, and managing supplier contracts and SLAs.
4. Conduct supplier performance evaluations.

Stores, Inventory & Asset Management

1. Oversee stock levels at construction sites and offices.
2. Support stock control procedures and periodic reconciliations.
3. Work with site teams to prevent wastage, pilferage, and over-ordering.

Business Development Functions

1. Identify new business opportunities across subsidiaries.
2. Coordinate proposal writing, tender preparation, and client pitches.
3. Support marketing teams with leads, client onboarding, and presentations.
4. Maintain pipeline tracking for new projects, tenders, and partnerships.

Reporting & Compliance

1. Prepare weekly and monthly procurement reports.
2. Maintain procurement records for audit purposes.
3. Ensure compliance with procurement laws, internal policies, and industry standards.
4. Prepare analytical reports on spend analysis, cost savings, and supplier performance.

Interdepartmental Coordination

1. Liaise with finance for payments, budgeting, and supplier reconciliation.
2. Work closely with project managers, site agents, marketing teams, and property managers.
3. Support Homes Kenya Expo procurement planning, vendor sourcing, and sponsorship materials procurement.

Required Skills & Capabilities

Technical Skills

1. Strong knowledge of procurement procedures and supply chain systems.
2. Excellent negotiation and vendor management skills.
3. Proficient in tendering, bid analysis, and contract management.
4. Knowledge of construction materials, property marketing requirements, and service procurement.
5. Ability to prepare procurement budgets and forecasts.
6. Data analytics and reporting skills.
7. Familiarity with ERP, procurement software, and advanced Excel/Google Sheets.

Soft Skills

1. High integrity and strong ethical standards.
2. Excellent communication and presentation skills.
3. Strong analytical and critical thinking.
4. Strong organizational and time management skills.
5. Team player with leadership potential.
6. Ability to multitask and work under pressure.
7. Strong problem-solving and decision-making ability.

Education & Experience

1. Bachelor’s Degree in Procurement & Supply Chain Management, Business Administration, Commerce, Logistics, or equivalent.
2. Diploma in procurement is an advantage.
3. Professional certification such as CIPS, KISM, or supply-chain-related qualifications preferred.
4. Membership with Kenya Institute of Supplies Management (KISM) is an added advantage.
5. 2–4 years’ experience in procurement, supply chain, or business development.
6. Experience in real estate, construction, security services, exhibitions/events, or facilities management preferred.
7. Demonstrated experience in vendor negotiations and tender submissions.

Training & Attributes

1. Training in procurement systems, contract management, and tendering.
2. Familiarity with ERP or inventory management systems.
3. Training in negotiation, supplier relationship management, budgeting, cost control, and financial analysis.
4. Customer service and business development skills.
5. High accuracy, attention to detail, and strong commercial awareness.
6. Commitment to organizational goals, efficiency, and cost optimization.