Hotel Reservation Specialist at Unique Brilliant Tours and Safari in Nairobi, Kenya

    Unique Brilliant Tours and Safari logo

    Hotel Reservation Specialist

    Posted

    2 weeks ago

    Apply by

    5 Sept

    Full Time
    On Site
    Entry
    Tourism, Travel & Leisure
    Hospitality & Leisure

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    Job Description

    We are looking for a detail-oriented Hotel Reservation Specialist to manage hotel bookings and support the company's travel operations. In this role, you will handle hotel reservations, maintain accurate booking records, coordinate with hotel partners, and ensure smooth travel arrangements for the company.

    Key Responsibilities

    • Manage the full hotel reservation process, including inquiries, bookings, confirmations, modifications, and cancellations.
    • Maintain accurate reservation records and ensure timely updates.
    • Monitor hotel room availability and pricing.
    • Coordinate with hotel partners to resolve room allocation, overbooking, and other reservation-related issues.
    • Work closely with the company's travel and administration departments to support hotel arrangements for both individual and group travel.

    Required Qualifications

    • Proficient in using major hotel reservation systems, OTA platforms (such as Booking.com and Expedia), or B2B booking channels.
    • Familiar with hotel reservation workflows and booking procedures.
    • Strong communication, coordination, and cost-control skills.
    • Detail-oriented, patient, and able to work under pressure.
    • Capable of handling unexpected booking modifications and cancellations.
    • Willing to follow company work assignments.
    • Diploma, Associate's degree

    Job Details

    Job Function

    Hospitality & Leisure

    Minimum Experience

    1 years

    Education Level

    Diploma

    Languages

    English

    Additional Information

    How to Apply: Send your application to the company via the contact details provided in the original posting.

    Master the Booking Workflow

    Hotel reservation roles demand precision and calm under pressure. Show that you can handle the full booking cycle from inquiry to confirmation without dropping details.

    1. Highlight your OTA fluency: On your CV, list specific platforms you've used like Booking.com or Expedia. Mention any B2B channels you know. If you have experience with a particular system, say so.

    2. Show your coordination skills: Give examples of how you've worked with hotels or partners to resolve issues like overbooking. Describe a time you turned a problem into a smooth solution.

    3. Prove your attention to detail: In your application, mention how you keep records accurate and updated. Share a story where your meticulousness prevented a mistake.

    4. Prepare for scenario questions: Be ready to explain how you'd handle a last-minute cancellation or a guest complaint. Practice your response to show you stay calm and solution-focused.

    5. Emphasize communication: Since you'll be on the phone and email daily, highlight your clear and friendly communication style. Give an example of a time you explained something complex simply.

    6. Understand cost control: Talk about how you've helped save money or optimize bookings in the past. Even if it's a small example, it shows you think about the bottom line.

    7. Show flexibility: The role may require adapting to changing schedules or last-minute requests. Mention your willingness to be flexible and your ability to prioritize under pressure.

    8. Ask smart questions: In your interview, ask about the team's current booking volume, the tools they use, and how they handle peak seasons. It shows you're serious about the role.

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    Tags

    hotel reservations
    OTA
    Booking.com
    Expedia
    travel coordination