Procurement Associate

Basic Job Summary

• To be responsible for providing effective operational support in the administration of the procurement function in order to ensure that users get quality and timely services.

• Place and follow up on allocated orders for local procurement in adherence with the procurement policies and procedures;
• Undertake research into best practice contract management and adopt these practices in the contract management process after approval;
• Collaborate with suppliers to ensure the timely delivery of the materials and products ordered;
• Liaise with the other stakeholders to ensure timely inspection of goods delivered to confirm quality and conformance to order specifications;
• Conduct contractual monitoring to provide assurance of service delivery in line with strategy and contract agreements and report on compliance and delivery performance;
• Process all orders from user units in the system and ensure all LPOs are generated and issued on a timely manner
• Check purchase orders for accuracy, completeness, and clarity, and verify that product and shipping information, costs, and delivery dates are correct before obtaining authorisation to place an order.

• Bachelor’s Degree in Purchasing and Supplies or any other related field from a recognised institution.
• A professional qualification in Supplies Management will be an added advantage.

• At least 1 year of experience in Procurement

• Demonstrated ability to independently resolve complex problems in a timely manner
• Ability to draft, write, and negotiate vendor contracts and agreements
• Outstanding Written and Verbal Communication
• Strong Planning and Organizational Skills
• Interpersonal Skills
• Negotiating Skills
• High level of Integrity