Cash Management
- Maintain accurate and organized records of all cash transactions.
- Process and record incoming cash receipts including customer payments.
- Maintain accurate and organized records of all incoming and outgoing cash transactions.
- Accurate account allocation and ensuring exchange gains/losses are approved before posting
- Implement and manage collection strategies to minimize overdue accounts.
- Issue petty cash after verifying and reconciliation of the expenses.
- Post petty cash vouchers on a timely manner.
- Support the cash flow planning and forecasting.
- Perform regular reconciliations of accounts receivable ledgers with general ledger accounts.
- Assist in the preparation of monthly, quarterly, and annual financial reports.
- Filing the cash records in Edocs and CW1
Overhead Costs Control and Management
- Ensure proper allocation and posting of overhead expenses on CW1 system.
- Ensure adherence to internal controls and company policies in relation to overhead expenses.
- Analyse and reconcile overhead related general ledgers monthly.
- Review overheads trends.
- Produce, as required, any ad hoc financial reports as requested by the Management in relation to overhead expenses.
Financial Reporting and Analysis
- Prepare accurate and timely annual financial statements, including income statements, balance sheets, and cash flow statements.
- Conduct financial analysis to identify trends, variances, and opportunities for improvement.
- Assist the Financial Controller with statutory reporting ensuring compliance with accounting standards and regulatory requirements.
- Respond to inquiries made by the Financial Controller and other managers regarding financial results and special reporting requests.
- Produce, as required, any ad hoc financial reports as requested by the Management.
Budgeting and Forecasting
- Collaborating with other departments, develop, implement and monitor budgets.
- Provide budget utilization and contribution analysis reports to assist the various departments to manage and monitor their performance in line with the allocated budgets.
- Analyse budget variances and recommend corrective actions.
Internal Controls and Risk Management
- Work with Financial Controller and Heads of Department across the whole organization to ensure financial risks are identified.
- Develop and implement mitigation strategies of the identified risks.
- Develop and implement policies and procedures with emphasis on internal controls.
Tax Management and Compliance
- Ensure compliance with all tax regulations and timely submission of tax returns i.e. PAYE, VAT, Withholding tax etc.
- Ensure compliance with the relevant tax laws
- Working with Financial Controller and others, coordinate organization annual audit and ensurea clean audit report.
- Provide analysis and advice to the Financial Controller on the potential implications of proposed changes in accounting rules/policies and legislation/government rules.
Financial Systems and Processes
- Oversee the development and implementation of new procedures and features to enhance the workflow of the department.
- Monitor and analyse department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
- Ensure the integrity and reliability of financial data.
Other
- Coach and mentor staff regarding the handling of non-routine reporting transactions.
- Develop and implement financial policies and procedures.
- Participate in system improvement processes and initiatives.
- Oversee the receivables section of the finance department in collaboration with the Receivables Officer.
- Any other responsibility as delegated by management.
