Finance Officer – Grants

The Finance Officer – Grants delivers high-quality financial management and reporting services for restricted grants, ensuring accuracy, compliance with CIFOR-ICRAF and donor requirements, timely support to project teams, and effective internal controls to safeguard organizational resources. The position will work closely with the Finance Unit and other units and will be based at the Bogor office.

• Provide financial oversight for restricted grants through budget review, expenditure verification, partner financial monitoring, reconciliation, and timely internal and donor reporting, ensuring accurate budgets, strong compliance, audit-ready records, effective use of donor funds, and sound project cash-flow management
• Maintain complete and accurate records of all project financial documentation to ensure alignment with grant agreements.
• Collaborate with Principal Investigators PIs, project teams, implementing partners, and donors to ensure financial implementation aligns with project requirements.
• Clarify financial issues, answer queries, and provide updates on the budget status of the project.
• Review and verify project expenditures to ensure compliance with approved budgets and donor requirements.
• Liaise with the Program Management Unit PMU on Letters of Agreement LoAs, project start-up, budget updates, and project tracking in MyTree.
• Support annual and rolling budget preparation in coordination with Principal Investigators PIs.
• Review planned staff-time allocations and ensure proper updates in the planning system OCS Planner.
• Collaborate with project teams to plan project costs based on available funding.
• Review overall annual budgets of assigned grants to ensure accuracy and alignment with funding.
• Prepare financial reports in compliance with grant agreements, donor requirements, and CIFOR-ICRAF standards.
• Prepare and submit accurate financial reports, invoices, and payment requests in accordance with the terms, schedules, and requirements of grant agreements.
• Submit the financial reports through MyTree.
• Review financial reports from Country Offices before submission for approval.
• Follow up on donor queries and feedback related to submitted financial reports.
• Support the preparation of budgets for new projects and grant amendments.
• Review and discuss revised budgets with PIs, budget holders, and Country Offices.
• Ensure full cost recovery, including proper allocation of overheads.
• Provide guidance to ensure budgets are accurate and compliant with donor requirements.
• Review the financial provisions of new grant agreements and amendments, including budgets, reporting schedules, payment terms, audit requirements, eligible costs, and foreign-exchange provisions, to ensure clarity, accuracy, operational feasibility, and compliance with CIFOR-ICRAF and donor requirements.
• Prepare monthly summaries of restricted projects, including multi-year budgets and cumulative expenditures.
• Report staff-cost forecasts and allocation.
• Coordinate with supervisor on the selection and engagement of external auditors for donor-required project audits.
• Provide supporting documentation and respond to audit queries during the audit process.
• Review draft audit reports and partner audit reports to ensure accuracy and compliance.
• Monitor donor receivables and payables, ensuring timely collection and follow-up.
• Review significant donor receivable and payable balances more

• Bachelor's degree in accounting.
• Experience with an ERP system and familiarity with Unit4 Agresso and VisionXL are advantageous.
• At least 5 years of relevant experience.
• Experience in financial and accounting services.
• Experience in project or cost accounting.
• Strong computer skills, including proficiency in word processing, spreadsheets, database management, and other relevant office applications.
• Fluency in written and spoken English.