Internal Audit and Compliance Officer

The Audit & Compliance Officer will provide oversight and support to ensure the organisational operations grants management process is functionally effective. The role will support alignment of roles and responsibilities of grantees and partners, act as custodian of the organisational risk management and sub-grants policy, and ensure full implementation and compliance. Reporting functionally to the Governing Council and administratively to the Executive Director, the Officer will work closely with Programme Project leads, Legal, Finance, Operations, and Partnership Departments.

• Develop and maintain an internal risk and compliance dashboard for AAS programs including sub-grants to track programmatic, financial, and administrative deliverables to donor and organizational requirements, and produce periodic status reports.
• Ensure complete understanding of joint-programming initiatives, including responsibilities of grantees and partners.
• Review templates of contracts/addendums and other relevant agreements for joint programming and sub-granting in compliance with Policy.
• Oversee and track the development of sub-grant contracts and Memoranda of Understanding (MoUs) with monetary value and ensure compliance with terms and conditions.
• Assist with adjustments to sub-grant agreements or MoUs based on evolving project needs, donor guidelines, or compliance issues.
• Actively participate in grantee and partner meetings and guide grantees/partners as required.
• Proactively lead the team in streamlining systems and processes to make sub-grant reporting and information sourcing more efficient.
• Ensure sub-grant budget and work plan information is received and shared with Finance team and Project Leads in a timely manner.
• Ensure project partners and grantees understand financial and narrative reporting expectations.
• Proactively participate in Joint Program Organizational Capacity Assessments and ensure grant management aspects are documented and gaps addressed.
• Provide technical assistance and training to grantees and sub-recipients to build capacity in financial management, compliance, and reporting.
• Collaborate with Monitoring, Evaluation and Learning team to ensure accurate and timely review of partner/grantee reports.
• Ensure full compliance with donor regulations and organizational policies, identifying and mitigating risks.
• Maintain comprehensive records of all sub-grant agreements, deliverables, and reporting to ensure audit readiness.
• Prepare clear, accurate, well-structured, and timely audit reports with findings, root causes, risk exposure, and recommendations.
• Discuss audit findings constructively with process owners and management.
• Liaise and coordinate effectively with external auditors to optimize audit coverage.

• Bachelor's degree in Accounting, Finance, Economics, Commerce, or a related field.
• Professional Qualification with current membership with either a CPA K, CIA OR ACCA.
• Master's degree qualification will be an added advantage.
• Minimum of 3-5 years of experience in donor compliance, audit or risk advisory, organisation systems and project management.
• Certifications in donor compliance e.g., USAID, Global Fund, EU, UN agencies or, depending on the organization's portfolio.
• Proven experience managing sub-grants and joint programming initiatives, focusing on compliance, budgeting, and partner coordination.
• Demonstrated ability to assess priorities and work under pressure to meet deadlines with attention to detail and quality.
• Ability to work independently and collaboratively to meet deadlines.
• Experience with and commitment to working in a diverse environment.
• Skills and experience in report and proposal writing.
• Strong communication, coordination, and interpersonal skills.
• Strong analytical skills data and financial.
• Grants Management and Administration.
• Grants Compliance.
• Project Management.
• Proficiency in Microsoft Office 365, Navision and Microsoft Business Central.
• Excellent verbal and written communication skills.
• High attention to detail and professional integrity.
• Strong interpersonal and leadership skills.