Reservations Supervisor at Marriott in Nairobi, Kenya

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    Reservations Supervisor

    MarriottNairobi, Kenya

    Posted

    3 days ago

    Apply by

    3 Sept

    Full Time
    On Site
    Mid
    Food Services, Hospitality & Catering
    Customer Service & Support

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    Job Description

    Oversee accuracy of room blocks, reservations, and group market codes. Communicate company values and/or culture to new employees. Review and implement new Reservations procedures. Process all reservation requests, changes, and cancellations received by phone, fax, or mail. Identify guest reservation needs and determine appropriate room type. Verify availability of room type and rate. Explain guarantee, special rate, and cancellation policies to callers. Accommodate and document special requests. Answer questions about property facilities/services and room accommodations. Follow sales techniques to maximize revenue. Input and access data in reservation system. Respond to any challenges found for accommodating rooming requests. Set-up proper billing accounts according to Accounting policies. Troubleshoot, resolve, and document guest issues and concerns or escalate/refer to appropriate individual.

    Key Responsibilities

    • Oversee accuracy of room blocks, reservations, and group market codes.
    • Communicate company values and/or culture to new employees.
    • Review and implement new Reservations procedures.
    • Process all reservation requests, changes, and cancellations received by phone, fax, or mail.
    • Identify guest reservation needs and determine appropriate room type.
    • Verify availability of room type and rate.
    • Explain guarantee, special rate, and cancellation policies to callers.
    • Accommodate and document special requests.
    • Answer questions about property facilities/services and room accommodations.
    • Follow sales techniques to maximize revenue.
    • Input and access data in reservation system.
    • Respond to any challenges found for accommodating rooming requests.
    • Set-up proper billing accounts according to Accounting policies.
    • Troubleshoot, resolve, and document guest issues and concerns or escalate/refer to appropriate individual.

    Required Qualifications

    • Diploma/Degree in Hospitality Management or related Course
    • Supervisory Experience: Minimum of 3 years of experience
    • 2 years in 5-star hotel

    Job Details

    Job Function

    Customer Service & Support

    Minimum Experience

    3 years

    Education Level

    Diploma

    Area of Study

    Hospitality

    Field of Study

    Hospitality Management

    Languages

    English

    Additional Information

    How to Apply: Interested and qualified? Go to Marriott on ejwl.fa.us2.oraclecloud.com to apply.

    Master the Reservation System Before You Walk In

    Reservations supervisors are the gatekeepers of revenue and guest satisfaction. Hiring managers at 5-star hotels want to see that you can juggle room blocks, special requests, and billing without dropping a ball.

    1. Show your system fluency: On your CV, list the property management systems you've used (e.g., Opera, Fidelio, Amadeus). If you've trained others on them, say so. This signals you can step in and run the desk from day one.

    2. Quantify your revenue impact: Did you upsell room types or drive direct bookings? Put numbers to it: 'Increased upsell revenue by 15% through targeted phone techniques.' That's the language revenue managers speak.

    3. Prepare a conflict scenario: You'll likely be asked how you handle overbookings or a guest with a special request that can't be met. Have a clear story: what you did, how you communicated, and how you kept the guest loyal.

    4. Know the 5-star standard: This role demands a polished, calm demeanor. In your interview, mirror that: speak slowly, listen fully, and never promise what you can't deliver. That's the hospitality way.

    5. Brush up on billing policies: You'll set up billing accounts per accounting policies. Review how to handle deposits, no-shows, and group billing. A quick refresher on hotel accounting basics will help you answer confidently.

    6. Show leadership readiness: You'll oversee a team. Give an example of how you've motivated staff during a busy season or solved a scheduling conflict. Even if you haven't supervised formally, highlight any mentoring you've done.

    7. Understand group dynamics: Group reservations come with unique challenges. Think about how you've handled group rooming lists or negotiated with group contacts. Be ready to discuss how you'd ensure accuracy for a large block.

    8. Ask smart questions: When they ask if you have questions, ask about the property's peak seasons, the size of the reservations team, or how they handle online travel agency overrides. It shows you're already thinking like a supervisor.

    CareerSasa Safety Alert: Never pay employers or agencies for interviews, training, or job placement. Does a job request payment? Report it immediately using the "Flag" button. While CareerSasa vets job postings thoroughly, always verify opportunities independently.
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    Tags

    reservations
    hospitality
    5-star hotel
    supervisory
    revenue management