Senior Archives Assistant(SAA)

How to Apply: Interested and qualified candidates should apply through the Kabarak University careers portal at https://careers.kabarak.ac.ke.

Digitization and Records Management: What the Hiring Panel Will Probe

This role sits at the intersection of traditional archives and modern digitization. The panel will be looking for someone who can handle physical records with care while also driving digital transformation. Expect questions on your hands-on experience with library systems and how you've handled archival materials under pressure.

1. Show your hands-on digitization experience: Be ready to describe specific projects where you converted physical records to digital formats. Mention the tools and software you used, and how you ensured accuracy and preservation standards. If you have examples of handling photographs or videos, highlight those.

2. Demonstrate your knowledge of records management standards: The role requires familiarity with ARMA and other professional standards. Review key principles like retention schedules, classification, and access controls. Be prepared to discuss how you've applied these in practice.

3. Prepare for scenario-based questions on exam papers: Since you'll process past examination papers, expect questions on confidentiality and handling sensitive documents. Talk about how you would ensure secure storage and controlled access.

4. Highlight your customer service skills: The role involves serving library clients, including during night and Saturday shifts. Show that you can handle diverse users with patience and professionalism. Share examples of how you've assisted patrons in the past.

5. Emphasize your technical proficiency: Be specific about the library management systems you've used, such as Koha, SLIM, or others. If you have experience with digital asset management tools, mention those too. The panel wants to see that you can hit the ground running.

6. Show your organizational skills: Archives work requires meticulous organization. Talk about how you've managed large volumes of materials, maintained catalogues, and ensured easy retrieval. Use concrete examples from your previous roles.

7. Be ready to discuss your ARMA membership: If you're a member, explain how it has enhanced your professional practice. If not, show your willingness to join and your understanding of its value. This demonstrates your commitment to the field.

8. Prepare thoughtful questions for the panel: Ask about the university's current digitization roadmap, the volume of records, and the team structure. This shows you're genuinely interested in the role and thinking long-term.