Virtual Executive Assistant at RAYAI INC. — Remote (Kenya)

    Virtual Executive Assistant

    RAYAI INC.Remote (Kenya)

    Posted

    4 weeks ago

    Apply by

    26 Aug

    Full Time
    Remote
    Entry
    ICT & Telecommunications
    Admin & Office

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    Job Description

    RAY AI is an international executive support company that matches world-class remote assistants with high-performing founders, startup operators, and venture capitalists across the US and Europe. As a RAY, you are your client's operational nerve centre, building systems, producing reports, running research, handling financial analysis, and leading projects that improve how your client's business operates at a structural level.

    Key Responsibilities

    • Manage your client's inbox, calendar, travel, and tasks – end to end, without supervision
    • Build and maintain AI-powered automations and workflows using Claude, ChatGPT, Zapier, N8N, and Notion – tools you are trained on before your first client match
    • Conduct research and produce polished reports for investor meetings, board presentations, and strategic decisions
    • Handle financial reporting, expense management, and accounting preparation
    • Lead long-horizon projects that improve how your client's business runs structurally
    • Anticipate your client's needs before they arise – if they have to ask you twice, something has gone wrong

    Required Qualifications

    • Bachelor’s degree or equivalent – firm requirement
    • C2-level English, written and spoken – you will represent a founder’s voice to their clients and partners
    • High agency – you act without being told, take ownership of outcomes, and bring solutions. This is assessed directly.
    • Genuine curiosity about AI tools – RAY provides full training, but you need to be the kind of person who leans in, not away
    • Exceptional organisational discipline and attention to detail – nothing falls through the cracks, ever
    • Discretion and professionalism – your client will trust you with their most sensitive information from week one

    Job Details

    Job Function

    Admin & Office

    Education Level

    Bachelor’s Degree

    Languages

    English

    Additional Information

    How to Apply: Apply online at https://careers.getray.ai/jobs/4758117-virtual-executive-assistant?promotion=2046312-trackable-share-link-ea-brighter-monday-2026. The process takes 2–3 weeks from application to offer.

    Master the AI Tools Before Your First Client Match

    This role is built around AI-powered workflows. Your ability to quickly learn and apply tools like Claude, ChatGPT, Zapier, N8N, and Notion will set you apart. The training bootcamp covers these, but showing existing curiosity on your CV and in interviews signals high agency.

    1. Showcase your system-building mindset: On your CV, highlight any experience where you created workflows, automated tasks, or improved processes. Even personal projects count. Use specific examples like 'Built a Zapier automation that reduced manual data entry by 50%.'

    2. Prepare for the case study: The interview process includes a case study. Expect a scenario where you must organize a founder's chaotic inbox, schedule, or project. Practice breaking down complex tasks into actionable steps and demonstrating how you'd use AI tools to streamline them.

    3. Demonstrate C2-level English in every interaction: Your written and spoken English must be flawless. Review your application materials for grammar and tone. During interviews, speak clearly and concisely. This role requires you to represent a founder's voice to clients and partners.

    4. Prove your discretion and professionalism: Be ready to discuss how you've handled sensitive information in the past. Use examples from previous roles or volunteer work. Emphasize your ability to maintain confidentiality and exercise good judgment under pressure.

    5. Research the founders and clients: RAY AI's clients are high-performing founders and VCs. Show that you understand their world. Read about common challenges they face (e.g., time management, scaling operations) and how an executive assistant can add strategic value beyond scheduling.

    6. Highlight your financial analysis skills: The role includes financial reporting and expense management. If you have any experience with budgeting, accounting software, or financial analysis, make it prominent. Even coursework or personal finance management can be relevant.

    7. Show enthusiasm for continuous learning: RAY AI offers German language classes and access to automation engineers. Express genuine interest in these opportunities. Mention any languages you're learning or certifications you're pursuing to show you're a lifelong learner.

    8. Network with current or former RAYs: If possible, connect with people who have been through the program. Ask about their experience, the training, and what makes a successful RAY. This can give you insider tips and demonstrate your proactive approach.

    CareerSasa Safety Alert: Never pay employers or agencies for interviews, training, or job placement. Does a job request payment? Report it immediately using the "Flag" button. While CareerSasa vets job postings thoroughly, always verify opportunities independently.
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    Tags

    executive assistant
    AI tools
    remote
    automation
    Notion