AGL- Africa Global Logistics

Responsible for processing the opening of customer and supplier accounts in the approved company system. Support the Superuser function as the systems alternative super user – SPOT, EDOC, SARISSA. Processing system update in COMONE and related CRM systems. Management of ANT files in the TMS SPOT and any other related system. File opening procedures, file printing procedures, physical file print outs and files creation and maintenance. File updating procedures all approved steps, inputs e.g. vessel updates. File tracking procedures tracking that all steps are properly updated. Check for compliance of file management to company procedures. Ensure all files are handled with utmost confidentiality and compliance with statutory requirements and company policy. Creation of the invoicing drafts and supporting of the invoicing inputs in the system. ANT customer invoices management. Printing, attachments and systematic dispatching as per SARISSA system and customer specific procedures. ANT supplier invoices management. Processing the retrieval, workflow processing as per company policy. Operationally responsible for all archiving functions at ANT – Physical archiving on and offsite as well as online archiving EDOC. Physical archiving of all ANT files in coordination with all file operators/supervisors. Online archiving of all ANT files in the online archive /record systems EDOC / SARISSA in coordination with all file operators /supervisors. Support the supervisor to oversee the administrative requirements of the ANT facilities and staff and to ensure operations as per company business requirements. Oversee the ordering and distribution of office supplies. Oversee and coordinate with relevant service providers daily maintenance IT, access, security, cleaning schedules. Co-ordinate general approved activities travel/ taxi/ petty cash… for the ANT team. Keep Management updated on staff / facility requirements to enable normal company operations.

To oversee the effective management of inventory in various operational activities and ensure independent investigations are carried out on any irregularities. Additionally, oversee warehouse controls, regulations and best practice adherence. Monitor all daily count processes, ensuring accuracy, consistency, and timely resolution of discrepancies. Oversee stock take activities in line with SOPs and update relevant records promptly. Identify and close gaps in inventory management processes to improve accuracy and efficiency. Conduct spot checks in the WMS to validate that all stock movements are recorded promptly. Maintain records of variances and verify documentation for all product transfers between warehouses. Implement and enforce inventory control policies and procedures, including stock labelling standards. Design, develop, and improve warehouse reporting templates to ensure accuracy, clarity, and alignment with performance KPIs. Coordinate and facilitate Daily Operational Review DOR meetings, ensuring action items are tracked, closed, and reported on time. Support the Warehouse Manager in designing, implementing, and monitoring OPEX structures within the warehouse, including process standardization, lean initiatives, and waste elimination programs. Monitor key performance indicators KPIs and drive root cause analysis for performance gaps, ensuring corrective actions are implemented effectively. Promote a culture of continuous improvement by training and coaching warehouse teams on OPEX tools such as 5S, Kaizen, Lean, and Six Sigma principles. Audit process and documentation flow to spot inconsistencies impacting stock accuracy. Ensure system inventory records SPEED/WMS/SAP align with physical counts. Track and interpret variances to improve forecasting and operational planning. Report incidents and near misses promptly and conduct investigations using the 5 WHY methodology. Make at least 30 Safety Observations SIRs per month. Ensure all operational activities comply with SOPs, policies, and regulatory requirements. Conduct periodic audits of warehouse operations and recommend improvements. Maintain strong working relationships with internal teams and external stakeholders. Train and coach subordinate staff on inventory, compliance, and OPEX practices. Facilitate communication between warehouse teams to ensure operational alignment.

This role involves supervising daily transport operations, monitoring fleet productivity, and ensuring efficient execution of transport plans. The manager will also oversee administrative functions, coordinate resources, and drive continuous improvement initiatives within the NTD Department.

Inspect all units as per the checklist before delivery to the Client. Carry out receiving inspection of motor vehicles and report any defect/damages/missing items immediately. Inspect motor vehicles as per the pre-delivery inspection SOP. Report any defect/damages as per the PDI standards. Diagnose mechanical problems and servicing of the motor vehicles as per manuals. Install parts & accessories as per specification. Perform road tests for inspected vehicles as per SOP. Complete PDI inspection sheets/reports and submit as per file management SOP. Ensure no vehicle is released from PDI without 100% ok PDI. Clean, repair and maintain workshop tools & equipment. Update operational system VITS/other. Any other role assigned by management from time to time.