Accounts Assistant Payables at Platinum Outsourcing and Logistics in Mombasa, Kenya

    Platinum Outsourcing and Logistics logo

    Accounts Assistant Payables

    Platinum Outsourcing and LogisticsMombasa, Kenya

    Posted

    4 days ago

    Apply by

    26 Aug

    Contractor
    On Site
    Mid
    Human Resources & Recruitment
    Accounting, Auditing & Finance

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    Job Description

    To provide administrative and financial support in the accounts payable function by processing invoices, verifying payment requests, maintaining accurate financial records, reconciling supplier accounts, and ensuring timely payment of suppliers while complying with company policies and accounting standards.

    Key Responsibilities

    • Receive, review and verify supplier invoices to ensure accuracy and completeness and compliance with company policies and established accounts payable procedures.
    • Check invoices against relevant supporting documentation, including purchase orders, delivery notes, and contracts.
    • Dispatch invoices through ESKER to the appropriate ERP workflow for further processing and approval.
    • Upload supplier invoices into the Procurement Manager System and synchronize them to ESKER for processing.
    • Identify and resolve invoice discrepancies, missing information and errors.
    • Follow up with procurement, suppliers and internal departments regarding outstanding approvals.
    • Maintain confidentiality and integrity of financial and supplier information.
    • Assist the Finance team with other accounting and administrative duties as assigned.

    Required Qualifications

    • Business Degree
    • CPA K, ACCA, CFA or equivalent will be an added advantage
    • Minimum 3 years in a similar role
    • Integrity
    • Confidentiality
    • Meticulous & Organized
    • Resilient / Firm
    • Analytical skills
    • Proactivity
    • Communication
    • Computer literacy
    • Detail oriented
    • Deadline conscious

    Job Details

    Job Function

    Accounting, Auditing & Finance

    Minimum Experience

    3 years

    Education Level

    Bachelor’s Degree

    Area of Study

    Business

    Field of Study

    Accounting

    Additional Information

    How to Apply: Visit the application link provided on this page to submit your application.

    Show Your Invoice-to-Payment Discipline

    This role lives and breathes the payables cycle. Hiring managers want proof you can handle high volumes without losing accuracy, and that you know your way around ERP workflows and document matching.

    1. Quantify your payables volume: On your CV, state how many invoices you processed per week or month and the value you handled. Numbers like 'processed 200 invoices weekly' give immediate scale.

    2. Highlight ESKER or similar tools: If you have used ESKER, SAP, Oracle, or any ERP, name them explicitly. If not, show you can learn fast and mention any workflow automation exposure.

    3. Prepare a discrepancy story: Think of a time you caught an invoice error or resolved a supplier query. Be ready to explain the steps you took and the outcome.

    4. Show your follow-up style: Payables involves chasing approvals. Describe how you politely but firmly follow up with internal teams and suppliers to keep things moving.

    5. Emphasize confidentiality: Financial data is sensitive. Mention your experience handling confidential information and your commitment to integrity.

    6. Brush up on accounting standards: Be ready to discuss basic accounting principles and how they apply to payables, like accruals and matching.

    7. Demonstrate organization: Payables requires meticulous record-keeping. Give examples of how you keep your files and workflows organized.

    8. Show resilience under pressure: Month-end closes can be hectic. Talk about how you manage tight deadlines without compromising accuracy.

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    Tags

    accounts payable
    invoice processing
    ESKER
    ERP
    supplier reconciliation