Accounts Payables Intern at TakaTaka Solutions in Kiambu, Kenya

    TakaTaka Solutions logo

    Accounts Payables Intern

    TakaTaka SolutionsKiambu, Kenya

    Posted

    4 days ago

    Apply by

    31 Aug

    Full Time
    On Site
    Internship
    Environment & Natural Resources
    Accounting, Auditing & Finance

    Build your CV in minutes! Tailored for the Kenyan job market.

    Build My CV

    Job Description

    This internship focuses on supporting the accounts payable function by processing supplier invoices, performing matching checks, and maintaining accurate records in QuickBooks/ERP. The role involves daily posting, tracking, and filing to ensure audit readiness and compliance with internal controls.

    Key Responsibilities

    • Assist in receiving supplier invoices and verify completeness supplier details, dates, descriptions, tax/WHT where applicable, approvals, and supporting documents.
    • Perform basic matching checks invoice vs PO/quotation vs delivery note/GRN/service confirmation and escalate gaps for resolution.
    • Ensure invoices are posted daily in QuickBooks/ERP to the correct supplier, account, cost center/project, and tax treatment.
    • Maintain an invoice control log to ensure no invoices are missed and all are captured within cut-off timelines.
    • Update relevant payables trackers on a daily/weekly basis.
    • Ensure every payment entry in the trackers has relevant support linked/attached invoice, approval, POP, WHT details, etc.
    • Support timely petty cash processing upon approval and post petty cash transactions correctly.
    • Maintain a well-organized filing system physical and soft copies for invoices, approvals, POPs, and reconciliations for audit readiness.
    • Ensure all transactions are compliant with internal approval matrices and escalate policy breaches.

    Required Qualifications

    • Diploma/Degree in Commerce, Finance, Business Management/Administration, or related field.
    • Professional membership/qualification: CPA II and above or ACCA or equivalent will be an added advantage.

    Job Details

    Job Function

    Accounting, Auditing & Finance

    Education Level

    Diploma

    Area of Study

    Commerce

    Field of Study

    Finance

    Additional Information

    How to Apply: Interested and qualified? Go to TakaTaka Solutions on forms.gle to apply.

    Master the Invoice-to-Payment Cycle

    This internship is your chance to get hands-on with the full accounts payable cycle, from invoice receipt to payment processing. Hiring managers will be looking for someone who can handle volume without losing accuracy, so show them you understand the details.

    1. Know your ERP basics: Familiarize yourself with QuickBooks or similar ERP systems. If you have used them before, highlight that on your CV. If not, take a quick online tutorial to get comfortable with the interface.

    2. Understand the matching process: Be ready to explain how you would match an invoice to a PO and delivery note. Practice describing the steps you would take if there is a discrepancy.

    3. Show your attention to detail: In your application, give an example of a time you caught an error or noticed a missing detail. This is a key skill for this role.

    4. Brush up on tax basics: Since the role involves tax/WHT, make sure you understand the basics of withholding tax in Kenya. You don't need to be an expert, but showing you know the concept will help.

    5. Organize your documents: The role requires maintaining a filing system. Talk about how you keep your own documents organized, whether physical or digital.

    6. Prepare for a practical test: Some interviews for AP roles include a short test where you process a sample invoice. Practice doing this step-by-step, including checking approvals and coding.

    7. Ask smart questions: When you get the chance, ask about the company's current AP process and what challenges they face. This shows you are genuinely interested and thinking about the role.

    8. Show your eagerness to learn: Emphasize that you are keen to learn and grow in the finance field. Mention any relevant coursework or projects you have done.

    CareerSasa Safety Alert: Never pay employers or agencies for interviews, training, or job placement. Does a job request payment? Report it immediately using the "Flag" button. While CareerSasa vets job postings thoroughly, always verify opportunities independently.
    Share this job:

    Boost Your Application Success

    1. 1

      Expert CV help that gets you noticed. Build Your CV

    2. 2

      A personalized cover letter for this role. Write Cover Letter

    3. 3

      Attract recruiters with a stronger profile. Boost LinkedIn

    Tags

    accounts payable
    QuickBooks
    ERP
    invoice processing
    CPA