Assistant Fleet Coordinator at Reeds Africa Consult in Nairobi, Kenya

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    Assistant Fleet Coordinator

    Reeds Africa ConsultNairobi, Kenya

    Posted

    1 week ago

    Apply by

    30 Sept

    Full Time
    On Site
    Mid
    Human Resources & Recruitment
    Supply Chain & Procurement

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    Job Description

    Our client is seeking a qualified and experienced Assistant Fleet Coordinator to support the daily coordination, movement, maintenance, compliance, cost control, and reporting of the company's motor vehicle fleet.

    Key Responsibilities

    • Coordinate fleet operations, including daily vehicle allocation, movement, deployment, collection, recovery, and availability.
    • Monitor vehicle status, including condition, cleanliness, roadworthiness, mileage, fuel consumption, maintenance, and operational readiness.
    • Conduct basic vehicle inspections and promptly report mechanical defects, damage, safety concerns, and maintenance requirements.
    • Coordinate vehicle servicing, repairs, inspections, insurance, tracking, licensing, and other statutory requirements.
    • Maintain accurate records covering vehicles, drivers, fuel, maintenance, inspections, incidents, and compliance documentation.
    • Follow up with stakeholders, including drivers, garages, mechanics, suppliers, and service providers, to ensure timely completion of work.
    • Monitor driver performance, including conduct, vehicle usage, route compliance, fuel efficiency, and adherence to fleet procedures.
    • Document fleet incidents, including accidents, breakdowns, damages, traffic offences, delays, and other operational issues.
    • Maintain updated vehicle documents, including insurance, inspection certificates, licences, logbooks, and service records.
    • Prepare daily, weekly, and monthly fleet reports and communicate fleet status, delays, emergencies, and urgent operational matters.
    • Support cost control relating to fuel, repairs, tyres, spare parts, maintenance, and vehicle downtime.
    • Provide emergency support during vehicle breakdowns, recovery, and other fleet-related incidents.

    Required Qualifications

    • Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Transport Management, or a related field.
    • Valid Kenyan driving licence.
    • Minimum three 3 years of verifiable driving experience.
    • Minimum three 3 years of relevant experience in fleet management, transport coordination, motor vehicle operations, or a busy logistics organisation.
    • Practical knowledge of vehicle inspection, maintenance, documentation, road safety, and statutory compliance.
    • Strong communication, reporting, record-keeping, and computer skills.
    • High integrity, discipline, accountability, attention to detail, and ability to work under pressure.

    Job Details

    Job Function

    Supply Chain & Procurement

    Minimum Experience

    3 years

    Education Level

    Bachelor’s Degree

    Area of Study

    Business

    Field of Study

    Logistics

    Languages

    English

    Additional Information

    How to Apply: Interested and qualified candidates should apply via the Reeds Africa Consult website at reedsafricaconsult.com.

    Show Fleet Discipline on Paper Before You Walk Into the Interview

    Fleet coordination roles get flooded with vague 'I love cars' claims. Hiring teams for this kind of post want proof you can track vehicles, manage maintenance schedules, and keep costs down without cutting corners.

    1. Lead with your numbers: On your CV, put a short 'Fleet Snapshot' section: how many vehicles you handled, monthly fuel spend, average downtime, and any cost savings you drove. Managers for this role scan for measurable impact before they read your story.

    2. Prove your maintenance know-how: Be ready to walk through a typical vehicle inspection: what you check first, how you spot a worn tyre or a brake issue, and how you log defects. If you have a certificate in basic mechanics or a defensive driving course, list it.

    3. Show your reporting rhythm: This role demands daily, weekly, and monthly reports. Prepare a sample of a fleet report you've built — even a mock one — showing fuel consumption, mileage, and maintenance alerts. Excel skills matter here; mention pivot tables and charts.

    4. Talk about compliance like a pro: Know the Kenyan traffic rules, insurance requirements, and inspection stickers. Mention how you keep documents like logbooks and licences up to date without missing deadlines.

    5. Handle the 'under pressure' question: You'll be called at odd hours for breakdowns. Prepare a story where you managed a vehicle crisis — a tyre burst on Thika Road, a stalled truck in Mombasa — and how you coordinated recovery and kept the boss informed.

    6. Show you can talk to anyone: You'll deal with drivers, garages, and suppliers. Give an example of a time you got a stubborn mechanic to finish a repair on time or convinced a driver to follow the route plan.

    7. Mind the small stuff: Fleet work is detail-heavy. Mention how you track fuel receipts, spot unusual consumption, or catch a small leak before it becomes a big bill. That's the kind of vigilance they want.

    8. Ask smart questions: At the end, ask about the fleet size, the reporting tools they use, and how they measure a coordinator's success. It shows you're already thinking like a fleet manager, not just a driver.

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    Tags

    fleet management
    vehicle maintenance
    logistics
    transport coordination
    reporting