Assistant Supply Chain Management Office

The Assistant Supply Chain Management Office will support the procurement and stores functions at Jeremiah Nyagah National Polytechnic. The role involves assisting in the preparation and implementation of the Annual Procurement Plan, processing purchase requisitions and tender documents, and maintaining accurate records. The position also includes inventory management, supplier evaluation, and ensuring compliance with procurement laws and institutional procedures.

• Assist in the preparation and implementation of the Annual Procurement Plan (APP).
• Participate in procurement of goods, works, and services in accordance with the Public Procurement and Asset Disposal Act and Regulations.
• Prepare and process purchase requisitions, requests for quotations, tender documents, and Local Purchase Orders (LPOs).
• Maintain accurate procurement and stores records, files, and databases.
• Receive, inspect, and verify goods delivered against purchase orders and delivery notes.
• Assist in inventory management, including stock taking, stock reconciliation, and maintaining stock registers.
• Monitor stock levels and initiate replenishment requests to prevent stock shortages.
• Issue stores items to user departments and maintain proper issue and receipt records.
• Assist in supplier evaluation, registration, and performance monitoring.
• Support contract administration by monitoring supplier compliance with contractual obligations.
• Prepare procurement, stores, and inventory reports for management.
• Ensure safe custody and proper storage of institutional assets and supplies.
• Participate in disposal of obsolete, unserviceable, and surplus stores in accordance with applicable regulations.
• Ensure compliance with procurement laws, government policies, and institutional procedures.
• Liaise with user departments, suppliers, and other stakeholders on procurement and supply matters.
• Assist during internal and external audits by providing procurement and stores documentation.
• Maintain confidentiality, integrity, and professionalism in all procurement processes.
• Any other lawful duties assigned by the Supervisor or Head of Supply Chain Management.

• Diploma in Supply Chain Management, Procurement and Logistics, Purchasing and Supplies Management, or an equivalent qualification from a recognized institution.
• Bachelor's degree in Supply Chain Management, Procurement and Logistics, Purchasing and Supplies Management, or a related field will be an added advantage.
• Membership with the Kenya Institute of Supplies Management (KISM) is an added advantage.
• Knowledge of the Public Procurement and Asset Disposal Act, 2015 and its Regulations.
• Knowledge of the Public Finance Management Act, 2012.
• Basic knowledge of procurement procedures, stores management, inventory control, and contract administration.
• Proficiency in computer applications, including Microsoft Office Suite and IFMIS/procurement systems.
• Good analytical, organizational, and problem-solving skills.
• Good communication and interpersonal skills.
• Ability to work effectively in a team and under minimal supervision.
• High level of integrity, accountability, and professionalism.
• Fulfil the requirements of Chapter Six of the Constitution of Kenya on Leadership and Integrity.
• Relevant work experience in procurement or supply chain management will be an added advantage.