Executive Assistant at Sayen Supermarket in Nairobi, Kenya

    Sayen Supermarket logo

    Executive Assistant

    Sayen SupermarketNairobi, Kenya

    Posted

    4 days ago

    Apply by

    2 Sept

    Full Time
    On Site
    Mid
    Retail, Wholesale, E-commerce & FMCG
    Admin & Office

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    Job Description

    Sayen Supermarket is seeking an Executive Assistant to provide high-level administrative support to executives. The role involves managing schedules, communications, and organizational tasks to ensure smooth operations.

    Key Responsibilities

    • Provide administrative support to executives
    • Manage schedules and appointments
    • Handle communications and correspondence
    • Organize and coordinate meetings and events
    • Maintain confidentiality and professionalism

    Required Qualifications

    • Bachelor's degree in Business Administration or a related field.
    • 3+ years' experience in an executive or administrative support role.
    • Excellent communication, organizational, and multitasking skills.
    • Proficiency in Microsoft Office and Google Workspace.
    • High level of professionalism, integrity, and confidentiality.

    Job Details

    Job Function

    Admin & Office

    Minimum Experience

    3 years

    Education Level

    Bachelor’s Degree

    Area of Study

    Business

    Field of Study

    Business Administration

    Languages

    English

    Additional Information

    How to Apply: Send your resume to recruitment@sayen.co.ke.

    Master the Executive's Calendar and Inbox

    Executive assistants are the gatekeepers of the executive's time. Show you can prioritize, anticipate needs, and handle sensitive information with discretion.

    1. Showcase your scheduling skills: Highlight your experience managing complex calendars, coordinating meetings across time zones, and resolving conflicts. Provide examples of how you've optimized an executive's schedule.

    2. Demonstrate tech proficiency: Be ready to discuss your expertise with Microsoft Office and Google Workspace. Mention any advanced features you use, like email filters, calendar sharing, or document collaboration.

    3. Emphasize confidentiality: Executives need someone they can trust. Share a brief example of how you've handled confidential information in the past, without revealing specifics.

    4. Prepare for behavioral questions: Expect questions about handling pressure, multitasking, and difficult situations. Use the STAR method to structure your answers.

    5. Highlight your communication skills: Whether it's drafting emails, taking minutes, or liaising with stakeholders, show you can communicate clearly and professionally.

    6. Show your organizational system: Talk about how you keep track of tasks, deadlines, and priorities. Mention any tools you use, like to-do lists, project management software, or note-taking apps.

    7. Understand the retail context: Since this is a supermarket, be aware of the fast-paced retail environment. Show you can adapt to changing priorities and support multiple executives if needed.

    8. Ask thoughtful questions: At the end of the interview, ask about the executive's working style, the team structure, and what success looks like in the first 90 days.

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    Tags

    Executive Assistant
    Administrative Support
    Microsoft Office
    Google Workspace
    Confidentiality