Fire & Emergency Services Administrative Assistant

Amentum, a global leader in advanced engineering, technical, and professional services serving the US government, allies, and critical infrastructure sectors, is seeking a Fire & Emergency Services Administrative Assistant to support a unique US Navy program based on the island of Diego Garcia.

• Provide direct administrative assistance to the Fire Chief, EMC, and Fire Marshal.
• Manage calendars, schedule meetings, and organize appointments.
• Prepare agendas, reports, and materials needed for departmental activities.
• Coordinate and handle internal and external communications, including emails, memos, and other correspondence.
• Maintain files, records, and correspondence related to fire safety, emergency management programs, and Fire Marshal activities.
• Ensure compliance with applicable laws and regulations through proper documentation.
• Regularly update records and retrieve information as needed by leadership.
• Schedule, organize, and coordinate meetings for the Fire Chief, EMC, and Fire Marshal.
• Prepare meeting materials, record minutes, and track follow-up actions to ensure timely completion.
• Handle routine correspondence, emails, and phone calls professionally.
• Ensure prompt responses to inquiries, routing requests to the appropriate personnel as required.
• Communicate and disseminate information to internal and external stakeholders.
• Assist in tracking department budgets and expenditures.
• Support the procurement of supplies and equipment for the Fire Department and emergency management programs.
• Process invoices, receipts, and other financial documentation in compliance with procedures.

• High school diploma or equivalent.
• At least 2-4 years of administrative experience, preferably in a public safety, emergency services, or related field.
• Proficiency in Microsoft Office Suite Word, Excel, PowerPoint, and Outlook and other relevant software.
• Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
• Excellent verbal and written communication skills to professionally handle correspondence and documentation.
• High attention to detail and accuracy in record-keeping and report preparation.
• Ability to successfully pass contract medical requirements and maintain compliance for the duration of deployment.
• Prior experience in an austere OCONUS Outside the Continental United States environment with a multi-national workforce.
• Valid country driver's license.
• Country visa as required in line with the U.S. Department of State Foreign Clearance Guide.
• Experience providing administrative support in a fire department, emergency services, or government/military environment.
• Familiarity with fire safety and emergency management terminology, practices, and regulations.
• Prior experience with budget tracking, procurement procedures, or financial documentation for public services.
• Strong skills in meeting coordination, including experience drafting agendas, recording minutes, and organizing follow-up tasks.