Office Assistant at Kenya Space Agency in Nairobi, Kenya

    Kenya Space Agency logo

    Office Assistant

    Kenya Space AgencyNairobi, Kenya

    Posted

    5 days ago

    Apply by

    31 Aug

    Full Time
    On Site
    Entry
    Government & Public Administration
    Admin & Office

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    Job Description

    This role involves maintaining cleanliness of office spaces and equipment, handling correspondence and documents, performing messengerial duties, and supporting office operations. The position also includes preparing refreshments, arranging meeting venues, and ensuring proper custody of cleaning materials.

    Key Responsibilities

    • Maintaining general cleanliness of offices, machines, equipment and apparatus
    • Recording and dispatching letters, files and documents
    • Performing messengerial duties, including dispatching letters, files and other documents
    • Collecting and delivering office items, documents, mail, parcels and postage
    • Collecting, assembling and disposing of waste within the office premises
    • Preparing and serving office tea and other refreshments
    • Moving or carrying office equipment and furniture and ensuring orderly arrangement
    • Assisting in arranging for meeting venues
    • Providing safe custody for cleaning materials and equipment

    Required Qualifications

    • Kenya Certificate of Secondary Education mean grade D Plain or equivalent qualification from a recognized institution
    • Proficiency in computer applications

    Job Details

    Job Function

    Admin & Office

    Education Level

    KCSE / Senior Secondary Certificate

    Additional Information

    How to Apply: Interested and qualified candidates should apply online through the Kenya Space Agency careers portal at jobs.ksa.go.ke.

    Show You Can Keep an Office Running Smoothly

    This role is the backbone of daily office operations. Hiring managers want someone who is reliable, organized, and can handle multiple tasks without supervision.

    1. Highlight your organizational skills: On your CV, give examples of how you've managed schedules, coordinated meetings, or maintained order in a busy environment. Even volunteer work counts.

    2. Emphasize your computer proficiency: Be specific about the software you know—Word, Excel, email, and any office management tools. If you've used any scheduling or inventory software, mention it.

    3. Show your attention to detail: Cleanliness and record-keeping require precision. Describe any task where your careful approach prevented errors or improved efficiency.

    4. Demonstrate your reliability: This job depends on trust—handling documents, mail, and equipment. Provide references who can vouch for your dependability.

    5. Prepare for practical questions: Expect questions about how you would prioritize tasks, handle confidential documents, or manage multiple requests. Think of specific examples from your past.

    6. Know the government sector: Understand the importance of protocol and professionalism in a government agency. Dress appropriately and be prepared to discuss why you want to work in the public sector.

    7. Be ready to start immediately: Office assistant roles often need someone who can jump in quickly. If you're available immediately, say so.

    8. Follow up professionally: After applying, a polite follow-up email can show your enthusiasm. Keep it brief and professional.

    CareerSasa Safety Alert: Never pay employers or agencies for interviews, training, or job placement. Does a job request payment? Report it immediately using the "Flag" button. While CareerSasa vets job postings thoroughly, always verify opportunities independently.
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    Tags

    office administration
    cleanliness
    messengerial duties
    computer proficiency
    government