About the Role
Ultra Promo Limited is looking for a sharp, highly organized Production Coordinator to keep our branding and manufacturing operations running like clockwork. This role sits at the heart of our production ecosystem—bridging sales, design, vendors, and delivery teams to ensure every project hits timelines, quality standards, and budget targets. If you thrive in fast-paced environments and love bringing order to creative chaos, this is for you.
Key Responsibilities
- Production Coordination: Plan, monitor, and execute all stages of production, from client briefing to delivery, ensuring seamless handoffs and clear communication at every stage.
- Scheduling and Logistics: Develop detailed production schedules, allocate resources, and coordinate materials and vendor timelines to prevent bottlenecks.
- Vendor and Supplier Management: Maintain solid relationships with external vendors, negotiate timelines, manage purchase orders and invoices, and ensure consistent quality.
- Budget Management: Assist in preparing and managing production budgets. Track spending against estimates to keep projects financially on course.
- Quality Control: Review all branded outputs—print, digital, and physical—for accuracy, consistency, and adherence to brand guidelines.
- Communication and Collaboration: Serve as the central information hub between sales, design, accounts, and vendors. Relay requirements, updates, and changes in real-time.
- Documentation and Reporting: Maintain accurate production records including schedules, briefs, budgets, and status reports for reference and accountability.
- Administrative Support: Support day-to-day production operations with efficient file management, correspondence handling, and workflow tracking.
- Team Supervision: Provide daily direction to junior production staff, delegate tasks effectively, and support their development.
What We Offer
- A dynamic, fast-moving environment where your coordination skills drive real impact.
- Exposure to national brands and diverse projects.
- Opportunities for professional growth within a leading branding and manufacturing company.
- Competitive salary commensurate with experience.