Posted: 12/14/2025

    Project Assistant - Sudan

    ACTED
    Nairobi, Kenya
    FULL TIME
    ON SITE
    Entry
    Charity, NGO & Non-Profit

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    Job Description

    ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle.

    Key Responsibilities

    1. Support in setting up systems for comprehensive staff records, project trackers and documentation, together with ACTED HR
    2. Help organize travel, accommodation, and logistical arrangements, anticipating operational needs.
    3. Coordinate onboarding, orientation, and administrative guidance for new staff.
    4. Support with the management of workspace allocation, office resources, and procurement.
    5. Serve as the primary interface between REACH Sudan and ACTED Kenya FLAT departments, ensuring timely processing of administrative, HR, and logistical requests.
    6. Identify and implement workflow improvements, standardize procedures, and maintain knowledge management systems.
    7. Oversee administrative processes for REACH Sudan, document management, and compliance with organizational standards.
    8. Undertake additional administrative, coordination, or strategic support tasks as required.

    Required Qualifications

    1. Diploma or Bachelor’s degree in Business Administration or related field.
    2. At least 1 year of experience in administrative support, logistics or coordination roles (INGO experience an asset).
    3. Strong organizational skills, attention to detail and ability to manage multiple tasks simultaneously.
    4. Excellent communication skills in English.
    5. Proficiency in Microsoft Office software (e.g. Word, Excel and Outlook), as well as Adobe and others.
    6. Strong interpersonal skills and ability to work in a multicultural team.

    Job Details

    Salary Type

    Monthly

    Job Function

    Product & Project Management

    Minimum Experience

    1 years

    Education Level

    Diploma

    Additional Information

    How to Apply: Qualified Kenyan nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 24.12.2025 with the subject line job title. Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. Please note that shortlisting will be done on a rolling basis and only the shortlisted candidates will be contacted.

    Tips for Project Assistant:

    1. Develop strong organizational and time-management skills to efficiently handle diverse tasks and deadlines.

    2. Enhance your communication skills, both written and verbal, for effective coordination with internal teams and external partners.

    3. Become proficient in essential office software (e.g., Microsoft Office Suite, Adobe) to manage documents and data effectively.

    4. Cultivate strong interpersonal skills and a proactive attitude to anticipate needs and contribute positively to a multicultural team environment.

    CareerSasa Safety Alert: We strongly advise job seekers not to make any payment to employers or agencies during the recruitment process. If you're asked to pay for training, interviews, or job placement, report the job immediately using the "Flag" button. CareerSasa thoroughly vets postings, but we encourage all applicants to stay vigilant and verify opportunities independently.
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