Supply Chain Management Officer at Jeremiah Nyagah National Polytechnic in Embu, Kenya

    Jeremiah Nyagah National Polytechnic logo

    Supply Chain Management Officer

    Jeremiah Nyagah National PolytechnicEmbu, Kenya

    Posted

    6 days ago

    Apply by

    31 Aug

    Full Time
    On Site
    Mid
    Education & Training
    Supply Chain & Procurement

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    Job Description

    The Supply Chain Management Officer will be responsible for planning and coordinating procurement of goods, works, and services, ensuring compliance with procurement laws and regulations. The role involves managing supplier contracts, inventory, and stores operations, as well as supporting the development of procurement policies and procedures.

    Key Responsibilities

    • Plan and coordinate procurement of goods, works, and services.
    • Ensure compliance with procurement laws, regulations, and policies.
    • Prepare tender and procurement documents.
    • Manage supplier selection, contracts, and performance.
    • Process purchase orders and monitor timely deliveries.
    • Maintain procurement records and reports.
    • Manage inventory and stores operations.
    • Coordinate inspection and acceptance of supplies.
    • Support disposal of obsolete and unserviceable assets.
    • Promote value for money, transparency, accountability, and ethical procurement practices.
    • Supervise and mentor junior procurement and stores staff where applicable.
    • Assist in the development, review, and implementation of procurement and stores policies and procedures.
    • Participate in budget preparation by providing procurement and supply chain information.
    • Conduct periodic stocktaking and asset verification and prepare reconciliation reports.
    • Advise management on procurement policies, procedures, and supply chain management best practices.
    • Perform any other lawful duties as may be assigned by the Head of Supply Chain Management, Principal, or other authorized officer.

    Required Qualifications

    • Bachelor's Degree in Supply Chain Management, Procurement and Logistics, Purchasing and Supplies Management, Commerce Procurement/Supply Chain Option, Business Administration Procurement Option, or an equivalent qualification from a recognized institution.
    • Membership with the Kenya Institute of Supplies Management KISM.
    • Valid KISM Practicing Certificate, where applicable.
    • At least three 3 years of relevant work experience in procurement and supply chainmanagement.
    • Knowledge of the Public Procurement and Asset Disposal Act, 2015 and its Regulations.
    • Knowledge of the Public Finance Management Act, 2012.
    • Knowledge of government procurement procedures, inventory management, and contractmanagement.
    • Proficiency in computer applications, including Microsoft Office Suite and IFMIS/eprocurement systems.
    • Strong analytical, communication, interpersonal, and organizational skills.
    • High level of integrity, accountability, and professionalism.
    • Ability to work independently and as part of a team.

    Job Details

    Job Function

    Supply Chain & Procurement

    Minimum Experience

    3 years

    Education Level

    Bachelor’s Degree

    Area of Study

    Business

    Field of Study

    Supply Chain Management

    Languages

    English

    Additional Information

    How to Apply: Send your application letter, Application Form, CV, Professional Certificates and other testimonials to the Chief Principal/Council Secretary, Jeremiah Nyaga National Polytechnic, PO BOX 1264-60100 EMBU, or hand deliver to the Polytechnic on or before Wednesday 26th August, 2026 by 5:00 pm.

    Show Your Procurement Law Fluency Before You Apply

    This role sits at the heart of a public institution's spending, so the panel will probe how well you know the PPADA 2015 and PFM Act 2012. Your CV and interview answers need to prove you can apply those laws to real tender cycles, not just quote them.

    1. Map your experience to the PPADA 2015: Go through the Act's key stages—planning, tendering, evaluation, contract management, and disposal—and list one concrete achievement for each. If you've handled a tender from advertisement to award, say so with numbers: value, timeline, and outcome.

    2. Show IFMIS and e-procurement comfort: Many public entities run on IFMIS, so if you've used it, mention it explicitly. If you haven't, describe your experience with any ERP or procurement software and how you adapted quickly to new systems.

    3. Prepare a KISM membership story: The posting asks for KISM membership and a practicing certificate, so confirm your status and be ready to explain how you stay current with the Institute's code of conduct and continuing professional development.

    4. Quantify your inventory wins: For stores and stocktaking duties, give examples of how you reduced stockouts, cut holding costs, or improved reconciliation accuracy. Numbers like 'cut discrepancies by 30%' carry weight.

    5. Expect a practical procurement scenario: Interviewers often give a case like 'a supplier fails to deliver on time' or 'a tender is challenged.' Practice answering with a calm, process-driven approach: what you'd check in the law, who you'd consult, and how you'd document the decision.

    6. Highlight your integrity and ethics: Public procurement is scrutinised, so be ready to talk about how you've handled conflicts of interest or pressure to bend rules. A short, honest example shows you're trustworthy.

    7. Polish your report-writing samples: The role involves preparing reports and reconciliation statements. Bring a sample (sanitised) that shows clear structure, accurate data, and a professional tone.

    8. Know the polytechnic's context: Jeremiah Nyaga National Polytechnic is a public TVET institution, so procurement there follows government rules and serves educational needs. Mention any experience with institutional procurement or public sector work, and show you understand the value-for-money mandate.

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    Tags

    procurement
    supply chain
    KISM
    IFMIS
    inventory management