Accounts Assistant at Maasai Mara Wildlife Conservancies Association MMWCA in Nairobi, Kenya

    Maasai Mara Wildlife Conservancies Association MMWCA logo

    Accounts Assistant

    Maasai Mara Wildlife Conservancies Association MMWCANairobi, Kenya

    Posted

    1 week ago

    Apply by

    2 Sept

    Contractor
    On Site
    Mid
    Accounting, Auditing & Finance
    Accounting, Auditing & Finance

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    Job Description

    The Accounts Assistant will provide day-to-day accounting and administrative support to the finance function. The successful candidate will assist with processing financial transactions, maintaining accounting records, preparing reconciliations, supporting internal and external financial audits, and ensuring compliance with organizational policies and donor requirements.

    Key Responsibilities

    • Maintain accurate financial records and filing systems.
    • Process supplier invoices, payment vouchers, and staff reimbursements.
    • Assist in preparation and processing of payments.
    • Perform bank, cash, and balance sheet reconciliations.
    • Assist in accounts payable and accounts receivable management.
    • Record financial transactions in the accounting system accurately and on time.
    • Support monthly, quarterly, and annual financial closing processes.
    • Assist in budget monitoring and expenditure tracking.
    • Prepare statutory payment schedules and support compliance with tax and other regulatory requirements.
    • Support internal and external audits by preparing required documentation.
    • Ensure compliance with organizational financial policies, procedures, and donor regulations.
    • Perform any other finance and administrative duties assigned by the Finance Manager.

    Required Qualifications

    • Bachelor's degree in Accounting, Finance, Commerce, or a related field.
    • CPA Part II or equivalent professional accounting qualification; CPA Part III is an added advantage.
    • Minimum of 2 years' relevant accounting or finance experience.
    • Experience working with NGOs, conservation organizations, or donor-funded projects is an advantage.
    • Proficiency in accounting software e.g., Sage or similar.
    • Strong knowledge of Microsoft Excel and other Microsoft Office applications

    Job Details

    Job Function

    Accounting, Auditing & Finance

    Minimum Experience

    2 years

    Education Level

    Bachelor’s Degree

    Area of Study

    Business

    Field of Study

    Accounting

    Languages

    English

    Additional Information

    How to Apply: Send your CV and Cover Letter to hr@onemaracarbon.org.

    Show Your Donor-Funded Accounting Chops

    This role sits in a conservation NGO, so your CV and interview answers need to prove you can handle donor rules, tight deadlines, and audit-ready records. Hiring managers here will probe how you've managed reconciliations and compliance in past roles.

    1. Tailor your CV to donor compliance: Highlight any experience with donor-funded projects, grant accounting, or NGO finance. Use specific examples of how you ensured compliance with donor regulations or prepared for audits.

    2. Brush up on Sage and Excel: Expect to be tested on your proficiency with accounting software like Sage and advanced Excel functions. Practice pivot tables, VLOOKUPs, and financial formulas.

    3. Prepare for audit questions: Be ready to discuss how you've supported internal or external audits. Have a story about preparing documentation or resolving audit findings.

    4. Show your reconciliation skills: Reconciliations are a core duty. Be prepared to walk through your process for bank, cash, or balance sheet reconciliations, and mention any tricky situations you've handled.

    5. Understand the conservation context: Research MMWCA and the One Mara Carbon project. Show genuine interest in conservation and how your finance skills support their mission.

    6. Emphasize attention to detail: In accounting, small errors matter. Provide examples of how you've maintained accuracy under pressure or caught mistakes before they became issues.

    7. Know your tax and statutory obligations: Be ready to discuss your experience with statutory payments like PAYE, VAT, or NHIF. Mention any familiarity with Kenyan tax regulations.

    8. Ask smart questions: Prepare thoughtful questions about the finance team's workflows, the donor requirements you'll be handling, or the organization's upcoming projects. This shows you're engaged and forward-thinking.

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    Tags

    accounting
    finance
    CPA
    Sage
    Excel