Corporate Assistant, Office of the Chairman at Seven Square Advisors Ltd in Nairobi, Kenya

    Seven Square Advisors Ltd logo

    Corporate Assistant, Office of the Chairman

    Seven Square Advisors LtdNairobi, Kenya

    Posted

    4 weeks ago

    Apply by

    1 Sept

    Part Time
    Hybrid
    Entry
    Consulting & Professional Services
    Admin & Office

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    Job Description

    This unique part-time role supports the Chairman, a senior international investment lawyer and venture capitalist. The position offers potential for full-time deployment and career development. Initially a 3-month placement, it may be extended based on performance and business requirements.

    Key Responsibilities

    • Acting as a first point of contact for various people seeking to engage the Chairman.
    • Liaising with third parties, conveying the Chairman’s instructions, making appointments, maintaining records electronically, making arrangements for travel and travelling to perform duties.
    • Reviewing documents, contracts and commercial para-legal work, attending meetings and visiting locations to convey or obtain information or to inspect projects on site including providing general assistance during presentations, reviewing reports, assessing quotations and providing feedback.
    • Engaging with various partners, suppliers and service providers as instructed, carrying out research and presenting findings/reports on various processes, proposals and Foundation initiatives.
    • Collating certain expense accounts and various monthly budgets and reports.
    • Performing other miscellaneous tasks as required by the Chairman from time to time.
    • Working hours from 9:00 am to 6:00 pm, with frequent requirement to align your working hours to the needs of business and international time zones when the Chairman is travelling overseas.
    • Working from home with flexibility to attend to office matters or other locations as instructed.

    Required Qualifications

    • Must hold a genuine Law Degree from a reputable University. Further professional legal training, Master’s degree in finance or CPA training an additional distinct advantage.
    • Trustworthy and energetic person able to use initiative and work without constant supervision.
    • Sensible person, careful with information, reliable and able to maintain strict confidentiality.
    • Highly organized, able to follow instructions, prioritize, take responsibility for tasks, and deliver results on time.
    • Strong technology and computer Microsoft Office software skills and social media skills.
    • Proactive worker and team player, with good communication skills.

    Job Details

    Job Function

    Admin & Office

    Minimum Experience

    5 years

    Education Level

    Bachelor’s Degree

    Field of Study

    Law

    Languages

    English

    Additional Information

    How to Apply: Send your application to the email provided in the job posting or visit the application link if available.

    Master the Art of Supporting a High-Stakes Leader

    This role demands more than just a law degree — it requires a sharp, discreet, and proactive mindset. Hiring managers will look for evidence that you can handle sensitive information and juggle multiple priorities without missing a beat.

    1. Showcase your discretion: In your CV and interview, highlight experiences where you handled confidential matters. Mention specific examples like managing sensitive documents or communications for a senior leader.

    2. Prove your organizational skills: Use bullet points to show how you managed calendars, coordinated travel, or organized events. Quantify where possible, e.g., 'Managed a calendar of 10+ appointments weekly.'

    3. Demonstrate legal analysis ability: Even if you're a fresh graduate, include coursework or internships where you reviewed contracts or conducted legal research. Mention any exposure to commercial law or para-legal work.

    4. Highlight tech proficiency: List specific Microsoft Office tools (Excel, Outlook, PowerPoint) and any social media management platforms you've used. Consider adding a brief example of how you used these tools to improve efficiency.

    5. Prepare for time zone flexibility: In your cover letter, state your willingness to occasionally work outside standard hours to align with international time zones. This shows you understand the role's demands.

    6. Emphasize your 'can-do' attitude: Share a story where you took initiative on a task beyond your job description. This role values proactive problem-solvers who don't wait to be told what to do.

    7. Build a strong communication portfolio: Prepare examples of professional emails, reports, or presentations you've created. The Chairman will rely on you to convey instructions clearly to third parties.

    8. Research the Chairman's ventures: Before the interview, learn about the Chairman's business interests and foundation. This will help you tailor your answers and show genuine interest in the role.

    CareerSasa Safety Alert: Never pay employers or agencies for interviews, training, or job placement. Does a job request payment? Report it immediately using the "Flag" button. While CareerSasa vets job postings thoroughly, always verify opportunities independently.
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    Tags

    legal analysis
    calendar management
    contract drafting
    Microsoft Office
    social media