Deputy Director, Administration

The Deputy Director Administration will provide strategic oversight and direction for administrative and logistical support services, ensuring a secure, efficient, and well-maintained Hospital environment that promotes operational excellence. Reporting to the Director, Human Resource and Administration, this role is pivotal in optimizing service delivery and resource utilization.

• Directing the effective and efficient delivery of all Hospital administrative support services, ensuring a clean, safe, and functional environment.
• Developing and implementing policies, procedures, and standards related to Administration to optimize service delivery and resource utilization.
• Overseeing administrative support services, including Security, Engineering, Transport and Fleet Management, Estate Management, Chaplaincy, Catering, Housekeeping and Laundry.
• Managing the effective utilization, maintenance, and safeguarding of the Hospital's physical assets and infrastructure.
• Coordinating the planning, allocation, and optimal management of the Hospital's office space and facilities.
• Providing oversight over general office support services, including maintenance, utilities, cleaning, and grounds management.
• Supervising the efficient management of the Hospital's central registry and corporate records systems.
• Ensuring the implementation of effective security and risk management protocols for staff, patients, and visitors.
• Managing the Hospital's fleet, transport logistics, and mechanical services to ensure operational readiness.
• Overseeing the execution and monitoring of development projects within the administration portfolio.
• Advising the Director on all complex matters relating to facility management, general administration, and logistics.
• Coordinating the development of the annual work plan and budget for the Administration division.
• Liaising with external stakeholders and regulators on matters related to security, public works, and general administration.
• Promoting adherence to safety, health, and environmental standards across all Hospital premises.
• Overseeing the efficient and equitable administration of staff housing and related allocation policies.
• Supervising the planning, budgeting, and prudent management of resources allocated to the administration function.
• Providing leadership in performance and productivity management, staff development, and culture change initiatives within the Administration division.
• Promoting National Values and Principles of Governance as outlined in Article 10 and 232 of the Constitution of Kenya.
• Any other duty as may be assigned.

• Bachelor's degree in Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
• Master's degree in Public Administration, Business Administration, Political Science/Government, Anthropology, Social Sciences or any other relevant field from a recognized Institution.
• At least fifteen (15) years relevant work experience, three (3) of which must have been in a management position.
• Leadership course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Compliance with Chapter Six of the Constitution of Kenya.
• Strong leadership and team-building capabilities.
• Expertise in estate management, logistics, and asset stewardship.
• Prudence in resource and budget management.
• Results-oriented with strong analytical and decision-making skills.
• Strong project management and implementation capability.
• Effective communication and stakeholder engagement.
• High ethical standards and professional integrity.