FG Warehouse & Distribution Supervisor

Maintain good warehousing and excellent stock management practices for effective inventory control and availability of sellable stock. Ensure OTIFEF (On Time In Full Error Free) loading and delivery of goods to Kisumu & Eldoret depots, Nairobi Feeds Plant, Distributors/Customers including specific farms and one time orders. The FG Warehouse and Distribution Supervisor also manages both company and contracted fleet.

• Maintain good warehousing and excellent stock management practices for effective inventory control and availability of sellable stock.
• Ensure OTIFEF (On Time In Full Error Free) loading and delivery of goods to Kisumu & Eldoret depots, Nairobi Feeds Plant, Distributors/Customers including specific farms and one time orders.
• Manage both company and contracted fleet.
• Monitor and supervise the loading and offloading of all goods - Feeds, Minerals and Animal Health Products (AHPs) as per the set targets.
• Maintain up-to-date inventory modules at the Plant and both depots to guide on Kanban levels.
• Share weekly and daily FG products requirements with production and other Plants for production planning and timely replenishments.
• Ensure prompt posting of products is done and early loading starts to minimize customer TAT (Turn Around Time).
• Issue products in SAP for interplant transfers (IPT) and depots as per the Kanban.
• Ensure 100% manpower utilization within the stores, through effective people management to improve efficiency of operations.
• Ensure timely closure at the end of a working day.
• Support depots and interplant transfers (IPT) through timely replenishment and complaints handling.
• Review, process, and post the depots invoices for timely payments.
• Approve reservations for bags and consumables when needed.
• Ensure that the warehouse is secured by both security and staff at the close of business and keys managed in an appropriate manner.
• Lead 2nd Tier meetings with repartees and depots teams for daily work management.
• Regularly visit the depots.
• Adhere to forklift, jack pallets, bishop stackers and company trucks maintenance schedules for continuity of warehousing and distribution operations.
• Monitor stocks' shelf life to ensure that there are no expiries in the store and that an effective FIFO and FEFO system is in place.
• Ensure accurate daily stock takes in all warehouses (Feeds, Minerals and Animal Health Products) for accurate reconciliations and timely replenishments.
• Review all warehouses and depots daily reconciliations and stock movement, interplant transfers and ensure they are sent to the Plant Accountant on time for review.
• Ensure timely, proper filing and accurate documentation of all tally sheets, PODs, dispatch summaries and physical inventory worksheets.
• Carry out all daily checks of products in the store and all transfers in. Reporting any damaged products.
• Follow the procedures for managing damages and market returns.
• Approve all the delivery notes for loading and dispatch.
• Delivery planning, timely truck registration and truck allocation to ensure timely start of operations and Depots/Nairobi Feeds kanban fulfillment.
• Collaborate with the Weighbridge Clerk for timely late loading approvals if any to eliminate delays during the loading/offloading process.
• Ensure OTIFEF delivery of products to Kenchic/ special farms/Nairobi Feeds/depots as per the delivery timelines.
• Review the contracted trucks' performance and compliance.

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or related field.
• Minimum of 3 years of experience in warehouse and distribution management, preferably in FMCG or manufacturing.
• Strong knowledge of SAP and inventory management systems.
• Excellent leadership and people management skills.
• Good understanding of health, safety, and environmental regulations.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office applications.