Procurement Category Specialist - Maize & Pulses at Unga Holding in Nairobi, Kenya

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    Procurement Category Specialist - Maize & Pulses

    Unga HoldingNairobi, Kenya

    Posted

    1 week ago

    Apply by

    29 Aug

    Full Time
    On Site
    Mid
    Manufacturing & Warehousing
    Supply Chain & Procurement

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    Job Description

    To develop and maintain strong supplier relationships while supporting the sourcing and procurement of maize and pulses, ensuring the timely availability of high-quality raw materials at competitive prices to meet business and operational needs.

    Key Responsibilities

    • Plan, source and procure maize and pulses in line with business goals and objectives.
    • Process maize and pulses orders in SAP and ensure timely issuance of POs.
    • Monitor contract execution, termination, renewal or amendment of terms.
    • Ensure timely placement and confirmation of maize & pulses orders with liaison with logistics for timely shipment.
    • Keep track of local purchases and AFA allocations.
    • Collate data on all maize & pulses purchases.
    • Ensure timely completion of the monthly CMA Maize surveys.
    • Collate data for extended supplier responsibility from all the plants.
    • Prepare and submit monthly reports to KEPRO.
    • Ensure timely processing of purchase orders and payments to KEPRO to ensure Unga Holdings remains in good standing in regard to NEMA regulations.
    • Carrying out cost management to identify areas of potential cost reduction and analyze the impact of pricing changes for grains and pulses.
    • Negotiating prices and terms of business with suppliers and review opportunities to make cost savings.
    • Liaising closely with department heads to plan maize and pulses procurement and inventory requirements.
    • Reviewing of inventory module reports and controlling inventory levels to achieve optimal level in stocks at all times.
    • Work to build strong relationships with farmers, aggregators, and producers of maize & pulses for the right quality and fair purchase in sourcing.
    • Negotiate farming contracting agreements with farmers.
    • Coordinate the off-taker agreements with grain farmers, aggregators and producers to Ensure On Time In Full deliveries.
    • Participate in the weekly planning and monthly formulation meetings.
    • Building value managed relationships with suppliers of maize and pulses to maintain high service levels and achieve world-class performance with reference to quality, delivery, and pricing consistency.
    • Maintaining working relationships with internal stakeholders and ensuring supplier satisfaction index is maintained at ≥95%.
    • Ensure timely resolution of the supplier grievances.
    • Ensure timely communication to suppliers including sharing bulk SMS.
    • Monitoring contract execution, termination, renewal, or amendment of terms.
    • Ensure compliance to Company purchasing policies and procedures in the end-to-end RMPM procurement process.
    • Ensure all company policies, standards & procedures are adhered to all the time SHE, GMP, ISO, PaTaMu.
    • Review, monitor, assess and mitigate key risks and opportunities in the overall procurement function.

    Required Qualifications

    • Degree in Business Management, supply chain – procurement/ purchasing and other related field.
    • Minimum of 5 years of procurement experience preferably in maize and pulses purchasing, aggregation and logistics.
    • Computer literate with a working knowledge of SAP and Microsoft windows.
    • Good understanding of SAP MM module an added advantage.
    • Membership of procurement professional bodies will be an added advantage KISM/CIPS.
    • Negotiation skills
    • Analytical skills
    • Decision-making skills
    • Financial Acumen
    • Relationship Management skills
    • Communication skills
    • Professionalism
    • Details and Results orientated

    Job Details

    Job Function

    Supply Chain & Procurement

    Minimum Experience

    5 years

    Education Level

    Bachelor’s Degree

    Area of Study

    Business

    Field of Study

    Business Management

    Languages

    English

    Additional Information

    How to Apply: Interested and qualified? Go to Unga Holding on career55.sapsf.eu to apply.

    Show Your Grain Sourcing Chops

    This role is about securing maize and pulses at the right price, quality, and timing. Hiring managers will probe how you've handled supplier negotiations, SAP transactions, and logistics coordination in previous roles.

    1. Quantify your sourcing wins: On your CV, include specific numbers like tonnage procured, cost savings achieved, or supplier count managed. For example, "Reduced maize procurement costs by 8% through renegotiated contracts."

    2. Master SAP MM talk: Be ready to discuss your hands-on experience with SAP Materials Management (MM) — purchase orders, inventory updates, and reporting. If you've used it, mention the specific transactions you're comfortable with.

    3. Prepare a negotiation story: Have a concise example of a tough negotiation with a supplier, what you did, and the outcome. Focus on how you balanced price with quality and relationship.

    4. Know the regulatory landscape: Familiarize yourself with AFA allocations, NEMA regulations, and KEPRO reporting. Mention any experience you have with these or similar compliance requirements.

    5. Show you can manage inventory: Discuss how you've used inventory reports to optimize stock levels, avoid shortages, and reduce holding costs. Give a concrete example of a time you adjusted procurement based on inventory data.

    6. Highlight stakeholder collaboration: This role works with farmers, logistics, and internal departments. Share an example of how you coordinated with multiple parties to ensure on-time delivery.

    7. Emphasize your analytical side: Be ready to talk about how you analyze pricing trends, cost data, and supplier performance. Mention any tools you use beyond SAP, like Excel or BI dashboards.

    8. Show commitment to quality and safety: Mention your understanding of SHE, GMP, ISO, and PaTaMu standards. If you've implemented or followed these in a previous role, say so.

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    Tags

    procurement
    maize
    pulses
    SAP
    negotiation