Production Planning Coordinator at PIPOSOFT in Kiambu, Kenya

    PIPOSOFT logo

    Production Planning Coordinator

    PIPOSOFTKiambu, Kenya

    Posted

    1 week ago

    Apply by

    28 Aug

    Full Time
    On Site
    Mid
    Consulting & Professional Services
    Manufacturing & Warehousing

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    Job Description

    Our client is looking for a Production Planning Coordinator to bring structure, visibility, and discipline to their production and inventory planning processes. The role involves translating business demand, manufacturing capacity, and material requirements into integrated, executable plans to manage growing complexity from expansion and product diversification. This role suits someone who thrives on turning moving parts into clear, reliable plans and is comfortable being the connective tissue between Production, Procurement, Warehousing, Commercial, Finance, Maintenance, and IT.

    Key Responsibilities

    • Translate demand requirements into realistic, executable production plans aligned to manufacturing capability
    • Keep demand and production priorities aligned and clearly communicated
    • Drive production sequencing and scheduling that supports business objectives
    • Base planning decisions on accurate, current information
    • Ensure manufacturing capacity is effectively utilized at all times
    • Support growth and expansion through proactive capacity planning
    • Identify constraints and bottlenecks early and address them before they bite
    • Minimize production disruptions from capacity limitations
    • Ensure materials are available when production needs them
    • Eliminate inventory shortages and excess inventory exposure
    • Support procurement planning with timely, accurate information
    • Drive toward zero material-related interruptions to production
    • Proactively identify planning risks and coordinate mitigation actions
    • Escalate critical constraints promptly for resolution
    • Give leadership clear visibility into significant planning risks
    • Keep planning information accurate and reliable
    • Monitor performance against plan and drive accountability
    • Investigate variances and coordinate corrective action
    • Deliver meaningful planning insights and recommendations to leadership

    Required Qualifications

    • Bachelor's degree in Supply Chain Management, Business Management, Statistics, or a related field
    • 3–5 years' experience in production planning, inventory planning, supply chain, manufacturing operations, or related disciplines
    • Proven track record planning manufacturing capacity and coordinating with cross-functional teams
    • Experience working with ERP/SAP systems and planning tools
    • Experience within vertically integrated textile manufacturing, or similar environments where cost & inventory control and customer experience are critical
    • Exposure to resource and capacity optimization methodologies
    • Strong analytical and planning capability
    • Systems and data-oriented mindset
    • High coordination and follow-through ability
    • Comfort working within ERP/SAP environments
    • Structured, process-driven approach
    • Ability to manage complexity and multiple moving parts

    Job Details

    Job Function

    Manufacturing & Warehousing

    Minimum Experience

    3 years

    Education Level

    Bachelor’s Degree

    Area of Study

    Business

    Field of Study

    Supply Chain Management

    Additional Information

    How to Apply: Interested and qualified? Go to PIPOSOFT on www.linkedin.com to apply. Visit the application link provided on this page to submit your application.

    Master the Art of Balancing Demand and Capacity

    Production planning is a high-stakes balancing act. Hiring managers want to see that you can turn messy data into a clear, executable plan that keeps production humming and inventory lean. Show them you're not just a scheduler but a strategic thinker who can spot bottlenecks before they disrupt the line.

    1. Show Your ERP/SAP Fluency: In your CV and interview, give concrete examples of how you used ERP/SAP modules to manage production orders, track inventory, and generate planning reports. Mention specific transactions or reports you used regularly. This proves you can hit the ground running.

    2. Quantify Your Planning Wins: Use numbers to demonstrate your impact. For example, say 'I reduced stockouts by 20% by implementing a new reorder point system' or 'I improved on-time delivery from 85% to 95% through better scheduling.' Numbers make your achievements tangible.

    3. Prepare a Capacity Planning Case Study: Think of a time you had to balance competing priorities with limited capacity. Walk through how you analyzed the situation, made trade-offs, and communicated the plan to stakeholders. This shows your analytical and decision-making skills.

    4. Understand the Textile Manufacturing Context: If you have experience in textiles, highlight it. If not, research the specific challenges of textile manufacturing, such as seasonality, fabric lead times, and quality control. Show you understand the industry's nuances.

    5. Emphasize Cross-Functional Collaboration: Production planning is a team sport. Give examples of how you worked with procurement, production, and sales to align on priorities. Mention how you handled conflicting demands and kept everyone informed.

    6. Highlight Your Risk Management Approach: Describe how you identify potential disruptions (e.g., supplier delays, machine breakdowns) and how you proactively mitigate them. This shows you're not just reactive but forward-thinking.

    7. Show Your Data-Driven Mindset: Talk about how you use data to make decisions. Whether it's analyzing historical demand patterns or monitoring capacity utilization, demonstrate that your planning is based on facts, not gut feel.

    8. Prepare for Behavioral Questions: Expect questions like 'Tell me about a time you had to adjust a plan at the last minute' or 'How do you handle pressure from sales to prioritize their orders?' Use the STAR method to structure your answers, focusing on your role and the outcome.

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    Tags

    production planning
    inventory planning
    supply chain
    ERP
    SAP