Assistant Programme Officer (Migration Justice And Governance)

The Assistant Programme Officer will provide legal advice, representation, and litigation support to clients, while offering programmatic support in planning, implementation, community engagement, fundraising, and stakeholder partnerships. The role involves managing casework, coordinating community outreach, and contributing to donor reporting and project documentation for the RAWI-EA coalition and HAKI Mashinani/JVI partnership.

• Assist in the planning, coordination and execution of programme activities, including legal aid clinics, awareness forums, workshops and trainings targeting refugees, asylum seekers, IDPs and host communities.
• Support the programme team in case management, including maintaining client records, following up on referrals and liaising with relevant stakeholders.
• Provide legal information and guidance to clients under the supervision of the Programme Officer/Legal Officer, ensuring accuracy, confidentiality and adherence to organizational policy.
• Assist in the development of work plans, activity schedules and implementation strategies, ensuring timely delivery of outputs.
• Contribute to the preparation of programme reports, proposals and concept notes for internal use and donor submission.
• Attend and take notes at relevant working group meetings on behalf of the programme, as delegated.
• Organize logistics for meetings, trainings and field activities, including venue booking, travel arrangements, invitations and documentation.
• Maintain programme filing systems, both hard copy and digital, to ensure easy retrieval of information.
• Draft and manage correspondence with partners, beneficiaries and stakeholders, as directed by the Programme Officer/manager.
• Provide administrative support in procurement processes in line with organizational policies.
• Support the collection, entry and analysis of data for monitoring and evaluation processes.
• Participate in conducting surveys, needs assessments and stakeholder consultations to inform programme interventions.
• Assist in the preparation of monthly, quarterly and annual reports highlighting progress, challenges and recommendations.
• Document success stories, case studies, lessons learned and best practices for programme visibility and learning.
• Assist in preparing activity budgets, fund requisitions and liquidations in accordance with finance procedures to ensure seamless programme delivery.
• Ensure accurate and timely submission of accountability documents, including receipts and participant lists.
• Work closely with the finance department to support proper utilization and reporting of programme funds.
• Support client screening and preliminary assessment of legal needs for refugees, asylum seekers, IDPs, stateless persons and victims of trafficking.
• Assist in the provision of legal aid, information and guidance to clients in accordance with Kituo's policies and procedures, under supervision.
• Support identification of cases suitable for legal intervention, litigation or referral, and escalate them to the assigned Legal Officer/Programme Officer.
• Provide legal advice, information and guidance to clients seeking assistance from Kituo.
• Provide direct legal aid, case management, and representation for victims of extreme injustices, labor migration abuses, and human trafficking under the HAKI Mashinani project, including coordinating with c

• Bachelor of Laws LL.B degree from a recognized institution.
• Enrollment in or completion of the Postgraduate Diploma in Law will be an added advantage.
• Admission as an Advocate of the High Court of Kenya, or evidence of progress towards admission, will be an added advantage.
• Additional training in human rights, refugee law, migration governance, safeguarding or related areas, or relevant certificates, will be an added advantage.
• Minimum of Two 2 year relevant professional, internship or pupillage experience, preferably within an NGO, human rights or legal aid environment.
• Exposure to or interest in working with refugees, asylum seekers, IDPs, stateless persons and other forcibly displaced or marginalized communities.
• Demonstrated ability to provide administrative and logistical support for programme implementation.
• Basic experience in data collection, entry and reporting for programme monitoring and evaluation.
• Knowledge of and commitment to human rights, access to justice, migration governance and community empowerment.
• Experience supporting donor-funded project activities, including budgeting and accountabilities, will be an added advantage.
• Sound legal knowledge with an ability to conduct basic legal research and support document drafting.
• Good organizational and administrative skills, including documentation and record-keeping.
• Good written and verbal communication skills, with the ability to relate well with clients and community members.
• Basic data collection, data entry and reporting skills.
• Ability to work under supervision while showing initiative and attention to detail.
• High level of integrity, discretion and professionalism, particularly when working with vulnerable or sensitive cases.
• Ability to manage multiple assignments, meet deadlines, and work under pressure in a fast-paced environment.
• Willingness to travel to field sites, community areas and partner meetings as required.
• Demonstrates passion for defending human rights, promoting equality, and chal