Human Resource Intern

This internship is with the Talent Acquisition Unit (TAU) at the United Nations Office at Nairobi (UNON). The intern will support data analysis, reporting, and record-keeping for recruitment processes, including generating and maintaining documentation, cleaning and visualizing data, and reviewing files for retention or disposal. The role also involves collaborating with the Records Management Team to ensure compliance with organizational guidelines and suggesting process improvements.

• Assist with data analysis, reporting, and record-keeping documentation for the Talent Acquisition Unit (TAU).
• Generate, digitize, and maintain documentation for staff and non-staff recruitment.
• Collect data from various sources, such as databases and spreadsheets, and ensure its accuracy.
• Clean and transform raw data for analysis purposes.
• Create clear and easy-to-understand data visualizations like charts and graphs.
• Provide support for various activities, including creating memos, following up contracts, and official documents.
• Review non-staff files and records to identify those to be retained or destroyed based on established policies.
• Work closely with the Records Management Team to ensure compliance with organizational guidelines.
• Create detailed reports summarizing the review process and decisions made.
• Cross-reference files with organizational retention policies and legal compliance requirements.
• Suggest improvements to the current filing and records review process based on observations.
• Prepare a brief report or presentation on findings and recommendations at the end of the internship.
• Document workflows and propose enhancements for future efficiency.
• Collaborate in the design and improvement of archives and records keeping.
• Contribute to the enhancement of archives and records keeping for team documents.
• Undertake tasks related to creation, organization, indexing, storage, retention and disposal of records.
• Perform other assigned duties as needed.

• Applicants must at the time of application meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher), b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent), c. Have graduated with Bachelor's degree, Masters, PhD or equivalent.
• Be computer literate in standard software applications (Microsoft Office Suite).
• Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
• Preferred areas of study: Undergraduate studies in Computer Sciences, Human Resources, Business Administration or related field is required.
• Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.
• Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master's or Ph.D. Programme or equivalent, or have completed a Bachelor's, Master's or PH.D. Programme.
• Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage.