Support Services Manager - Seconded to Kiptapkei Environmental CBO (KTK)

The Support Services Manager will be seconded to Kiptapkei Environmental CBO for an initial six-month period to establish, strengthen, and directly manage the organisation's finance, human resources, administration, and compliance functions. The role provides strategic oversight and hands-on support, ensuring effective financial management, robust internal controls, compliance with donor and statutory requirements, timely financial reporting, sound payroll administration, and effective performance management systems. A key responsibility is to build institutional capacity by mentoring and coaching local staff, strengthening organisational systems, and embedding sustainable policies and accountability mechanisms.

• Provide overall leadership and oversight of the organization's financial management function.
• Drive implementation of financial policies, procedures, internal controls and accountability mechanisms.
• Review and monitor financial transactions to ensure accuracy, completeness and compliance with organizational and donor requirements.
• Responsible for timely preparation and submission of accurate financial reports and supporting documentation to Save the Children and other stakeholders.
• Oversee budget monitoring, cash flow management, bank reconciliations and financial planning.
• Responsible for preparing KTK's budgets.
• Lead audit/review preparation and ensure timely implementation of audit/review recommendations and corrective action plans.
• Identify and mitigate financial, operational and compliance risks.
• Ensure proper safeguarding of organizational assets and resources.
• Responsible for all procurement and payment processes compliance with approved procurement policies, donor requirements and internal controls.
• Oversee the payment cycle and ensure all payments are adequately supported and authorized.
• Monitor supplier contracts, payables and procurement documentation.
• Responsible for payroll preparation and review payroll outputs to ensure accuracy and completeness.
• Responsible for timely filing and remittance of all statutory obligations, including PAYE, NSSF, SHA, Housing Levy and other applicable statutory requirements.
• Maintain complete records to demonstrate compliance with financial, donor and statutory requirements.
• Ensure employee files, contracts, leave records and other personnel documentation are complete and up to date.
• Lead recruitments, onboarding and employee processes.
• Ensure compliance with labour laws and organizational HR policies.
• Lead and monitor staff performance management processes, including goal setting, performance reviews and performance improvement plans.
• Ensure underperformance is addressed promptly and professionally.
• Promote a positive, accountable and high-performing work environment.
• Strengthen finance, HR and administration systems to improve efficiency, accountability and compliance.
• Develop and implement templates, tools, standard operating procedures and filing systems.
• Mentor and build the capacity of the accountant through coaching and on the job support.
• Support continuous improvement initiatives and organizational capacity strengthening.
• Promote a culture of learning, compliance, transparency and continuous improvement.
• Serve as the primary focal point for support services matters between Kiptapkei and Save the Children.
• Ensure timely submission of financial reports, supporting documentation and compliance requirements.
• Lead responses to reviews, audit, donor and compliance findings.
• Lead implementation of organizational strengthening initiatives agreed between Kiptapkei and Save the Children.
• Ensure Save the Children management receives timely and accurate information to support decision making.

• Bachelor's degree in finance, Accounting or Business Administration, CPAK, ACCA professional qualification required.
• HR qualification and NGO experience are added advantages.
• Minimum 7 years progressive finance and operations experience.
• Experience in system strengthening and capacity building of local/National NGOs
• At least 3 years in a management or supervisory role.
• Demonstrated donor compliance, audit, payroll and procurement management experience.
• Strong coaching, leadership, analytical and communication skills.
• Advanced Excel and accounting systems experience.